Resource

Most commercial and public facilities are required to have in place a Stormwater Pollution Prevention Program (SWPPP).  In part, the purpose of the Storm Water Program (SWP) is to minimize or control the amount of pollutants entering our lakes, streams and oceans during the occasional heavy rainfalls that hit southern California.   

An annual report is required to be submitted to your local Regional Water Quality Control Board (Regional Board) by July 1 of each year. This document must be certified and signed, under penalty of perjury, by the appropriate official of your company. After a brief interview and tour of your facility, Ellis can make many of the necessary site inspections (although we'll need occasional assistance from at least one site employee to help track unusual events), then prepare and submit an annual report to the RWQCB on your behalf. 
 
Additional information can be found at the Regional Board's website at www.swrcb.ca.gov , or www.waterboards.ca.gov
 
To help give you an idea of existing and revised components of the SWPPP, a printable excerpt from the Board's questionnaire form is shown below.  Please complete as much as you can, then call us for assistance in completing the entire form;

 
 
                                                             GENERAL INFORMATION:
 
A. Facility Information:                                                          Facility WDID No:                                            
        Facility Business Name:                                                                               Contact Person:                                                                                 
        Physical Address:                                                                                          e-mail:                                                                               
        City:                                                                                                                   CA   Zip:               Phone:                                                   
        Standard Industrial Classification (SIC) Code(s):                                                                
 
B. Facility Operator Information:
        Operator Name:                                                                                              Contact Person:                                                                       
        Mailing Address:                                                                                             e-mail:                                                                                       
        City:                                                                                                                   State:           Zip:                          Phone:                                 
 
C. Facility Billing Information:
        Operator Name:                                                                                              Contact Person:                                                                       
        Mailing Address:                                                                                             e-mail:                                                                                       
        City:                                                                                                                   State:         Zip:                            Phone:  ______________

                
                                                 SPECIFIC INFORMATION
 
MONITORING AND REPORTING PROGRAM
D.    SAMPLING AND ANALYSIS EXEMPTIONS AND REDUCTIONS
1.     For the reporting period, was your facility exempt from collecting and analyzingsamples from two storm events in accordance with sections B.12 or 15 of the General Permit?
       YES         Go to Item D.2                                                                NO          Go to Section E
2.     Indicate the reason your facility is exempt from collecting and analyzing samples from two storm events. Attach a copy of the first page of the appropriate certification if you check boxes ii, iii, iv, or v. 
i.       Participating in an Approved Group Monitoring Plan                    Group Name:                                                       
                                                                                                                                                                                                               
ii.      Submitted No Exposure Certification (NEC)                                 Date Submitted:               /           /            
Re-evaluation Date:        /         /            
Does facility continue to satisfy NEC conditions?                YES              NO
iii.    Submitted Sampling Reduction Certification (SRC)                   Date Submitted:               /           /            
Re-evaluation Date:        /         /            
Does facility continue to satisfy SRC conditions?                  YES                  NO
iv.    Received Regional Board Certification                                           Certification Date:            /           /            
v.      Received Local Agency Certification                                               Certification Date:            /           /            
3.     If you checked boxes i or iii above, were you scheduled to sample one storm event during the reporting year?
       YES         Go to Section E                                                              NO          Go to Section F
4.     If you checked boxes ii, iv, or v, go to Section F.
E.    SAMPLING AND ANALYSIS RESULTS
1.     How many storm events did you sample?                                     If less than 2, attach explanation (if you checked item D.2.i or iii. above, only attach explanation if you answer “0”).
2.     Did you collect storm water samples from the first storm of the wet season that produced a discharge during scheduled facility operating hours? (Section B.5 of the General Permit)
       YES                                                                                                   NO      attach explanation (Please note that if you do not sample the first storm event, you are still required to sample 2 storm events)
3.     How many storm water discharge locations are at your facility?              

4.     For each storm event sampled, did you collect and analyze a
sample from each of the facility’s’ storm water discharge locations?    YES, go to Item E.6          NO
5.     Was sample collection or analysis reduced in accordance
with Section B.7.d of the General Permit?                                                     YES         NO, attach explanation
If “YES”, attach documentation supporting your determination
that two or more drainage areas are substantially identical.
Date facility’s drainage areas were last evaluated       /       /          
6.     Were all samples collected during the first hour of discharge?               YES         NO, attach explanation
7.     Was all storm water sampling preceded by three (3)
working days without a storm water discharge?                                         YES         NO, attach explanation
8.     Were there any discharges of storm water that had been
temporarily stored or contained? (such as from a pond)                          YES         NO, go to Item E.10
9.     Did you collect and analyze samples of temporarily stored or
contained storm water discharges from two storm events?
(or one storm event if you checked item D.2.i or iii. above)                        YES         NO, attach explanation
10. Section B.5. of the General Permit requires you to analyze storm water samples for pH, Total Suspended Solids (TSS), Specific Conductance (SC), Total Organic Carbon (TOC) or Oil and Grease (O&G), other pollutants likely to be present in storm water discharges in significant quantities, and analytical parameters listed in Table D of the General Permit.
a.     Does Table D contain any additional parameters
related to your facility's SIC code(s)?                                                     YES         NO, Go to Item E.11
b.     Did you analyze all storm water samples for the
applicable parameters listed in Table D?                                              YES          NO
c.     If you did not analyze all storm water samples for the
applicable Table D parameters, check one of the
following reasons:
                  In prior sampling years, the parameter(s) have not been detected in significant quantities from two consecutive sampling events. Attach explanation
                  The parameter(s) is not likely to be present in storm water discharges and authorized non-storm water discharges in significant quantities based upon the facility operator’s evaluation. Attach explanation
                  Other. Attach explanation
11.    For each storm event sampled, attach a copy of the laboratory analytical reports and report the sampling and analysis results using Form 1 or its equivalent. The following must be provided for each sample collected:
.          Date and time of sample collection
·          Name and title of sampler
·          Parameters tested
·          Name of analytical testing laboratory
·          Discharge location identification
·          Testing results
·          Test methods used
·          Test detection limits
·          Date of testing
·          Copies of the laboratory analytical results
 
F.     QUARTERLY VISUAL OBSERVATIONS
1.     Authorized Non-Storm Water Discharges
Section B.3.b of the General Permit requires quarterly visual observations of all authorized non-storm water discharges and their sources.
a.     Do authorized non-storm water discharges occur at your facility?
    YES                                   NO     Go to Item F.2
b.     Indicate whether you visually observed all authorized non-storm water discharges and their sources during the quarters when they were discharged. Attach an explanation for any “NO” answers. Indicate “N/A” for quarters without any authorized non-storm water discharges.
July-September      YES     NO     N/A                October-December  YES     NO     N/A
January-March        YES     NO     N/A                April-June                YES     NO     N/A
c.     Use Form 2 to report quarterly visual observations of authorized non-storm water discharges or provide the following information:
i.        name of each authorized non-storm water discharge
ii.       date and time of observation
iii.      source and location of each authorized non-storm water discharge
iv.      characteristics of the discharge at its source and impacted drainage area/discharge location
v.       name, title, and signature of observer
vi.      any new or revised BMPs necessary to reduce or prevent pollutants in authorized non-storm water discharges. Provide new or revised BMP implementation date.
2.     Unauthorized Non-Storm Water Discharges
Section B.3.a of the General Permit requires quarterly visual observations of all drainage areas to detect the presence of unauthorized non-storm water discharges and their sources.
a.     Indicate whether you visually observed all drainage areas to detect the presence of unauthorized non- storm water discharges and their sources. Attach an explanation for any “NO” answers.
July-September      YES     NO                          October-December  YES     NO
January-March        YES     NO                          April-June                YES     NO
b.     Based upon the quarterly visual observations, were any unauthorized non-storm water discharges detected?
    YES                                   NO     Go to Item F.2.d
c.     Have each of the unauthorized non-storm water discharges been eliminated or permitted?
    YES                                   NO    Attach explanation
d.     Use Form 3 to report quarterly unauthorized non-storm water discharge visual observations or provide the following information:
i.      name of each unauthorized non-storm water discharge
ii.     date and time of observation
iii.    source and location of each unauthorized non-storm water discharge
iv.    characteristics of the discharge at its source and impacted drainage area/discharge location
v.     name, title, and signature of observer
vi.    any corrective actions necessary to eliminate the source of each unauthorized non-storm water discharge and to clean impacted drainage areas. Provide date unauthorized non-storm water discharge(s) was eliminated or scheduled to be eliminated.

G.    MONTHLY WET SEASON VISUAL OBSERVATIONS
Section B.4.a of the General Permit requires you to conduct monthly visual observations of storm water discharges at all storm water discharge locations during the wet season. These observations shall occur during the first hour of discharge or, in the case of temporarily stored or contained storm water, at the time of discharge.
1.     Indicate below whether monthly visual observations of storm water discharges occurred at all discharge locations. Attach an explanation for any “NO” answers. Include in this explanation whether any eligible storm events occurred during scheduled facility operating hours that did not result in a storm water discharge, and provide the date, time, name and title of the person who observed that there was no storm water discharge.
                                 YES                          NO                                                                 YES                          NO
October                                                                         February                              
November                                                                    March                                  
December                                                                    April                                    
January                                                                         May                                     
2.     Report monthly wet season visual observations using Form 4 or provide the following information:
a.     date, time, and location of observation
b.     name and title of observer
c.     characteristics of the discharge (i.e., odor, color, etc.) and source of any pollutants observed
d.     any new or revised BMPs necessary to reduce or prevent pollutants in storm water discharges.
Provide new or revised BMP implementation date.
 
ANNUAL COMPREHENSIVE SITE COMPLIANCE EVALUATION (ACSCE)
 
H.    ACSCE CHECKLIST
Section A.9 of the General Permit requires the facility operator to conduct one ACSCE in each reporting period (July 1-June 30). Evaluations must be conducted within 8-16 months of each other. The SWPPP and monitoring program shall be revised and implemented, as necessary, within 90 days of the evaluation. The checklist below includes the minimum steps necessary to complete a ACSCE. Indicate whether you have performed each step below. Attach an explanation for any “NO” answers.
1.     Have you inspected all potential pollutant sources and industrial activities areas?       YES                NO
        The following areas should be inspected:
·          areas where spills and leaks have occurred during the last year
·          outdoor wash and rinse areas
·          process/manufacturing areas
·          loading, unloading, and transfer areas
·          waste storage/disposal areas
·          dust/particulate generating areas
·          erosion areas
·          building repair, remodeling, and construction
·          material storage areas
·          vehicle/equipment storage areas
·          truck parking and access areas
·          rooftop equipment areas
·          vehicle fueling/maintenance areas
·          non-storm water discharge generating areas
 
2.     Have you reviewed your SWPPP to assure that its BMPs address existing
potential pollutant sources and industrial activities areas?                                                 YES                NO
3.     Have you inspected the entire facility to verify that the SWPPP’s site map
is up-to-date? The following site map items should be verified:                                        YES                NO

·          facility boundaries
·          outline of all storm water drainage areas
·          areas impacted by run-on
·          storm water discharges locations
·       storm water collection and conveyance system
·       structural control measures such as catch basins, berms, containment areas, oil/water separators, etc.
 
4.     Have you reviewed all General Permit compliance records generated
since the last annual evaluation?                                                                                              YES               NO
        The following records should be reviewed:
·          quarterly authorized non-storm water discharge visual observations
·          monthly storm water discharge visual observation
·          records of spills/leaks and associated clean‑up/response activities
·          quarterly unauthorized non-storm water discharge visual observations
·          Sampling and Analysis records
·          preventative maintenance inspection and maintenance records
 
5.     Have you reviewed the major elements of the SWPPP to assure
compliance with the General Permit?                                                                                       YES                NO
The following SWPPP items should be reviewed:
·          pollution prevention team
·          list of significant materials
·          description of potential pollutant sources
·          assessment of potential pollutant sources
·          identification and description of the BMPs to be implemented for each potential pollutant source
 
 
6.     Have you reviewed your SWPPP to assure that a) the BMPs are adequate
in reducing or preventing pollutants in storm water discharges and authorized
non-storm water discharges, and b) the BMPs are being implemented?                        YES                NO
The following BMP categories should be reviewed:
·          good housekeeping practices
·          spill response
·          employee training
·          erosion control
·          quality assurance
·          preventative maintenance
·          material handling and storage practices
·          waste handling/storage
·          structural BMPs
 
7.     Has all material handling equipment and equipment needed to
implement the SWPPP been inspected?                                                                                 YES                NO
 I.      ACSCE EVALUATION REPORT
The facility operator is required to provide an evaluation report that includes:
·          identification of personnel performing the evaluation
·          the date(s) of the evaluation
·          necessary SWPPP revisions
·          schedule for implementing SWPPP revisions
·          any incidents of non-compliance and the corrective actions taken
 Use Form 5 to report the results of your evaluation or develop an equivalent form.
J.     ACSCE CERTIFICATION
The facility operator is required to certify compliance with the Industrial Activities Storm Water General Permit. To certify compliance, both the SWPPP and Monitoring Program must be up to date and be fully implemented.
Based upon your ACSCE, do you certify compliance with the Industrial
Activities Storm Water General Permit?                                                                                            YES                NO
If you answered “NO” attach an explanation to the ACSCE Evaluation Report why you are not in compliance with the Industrial Activities Storm Water General Permit.

ATTACHMENT SUMMARY
 
Answer the questions below to help you determine what should be attached to this annual report. Answer NA (Not Applicable) to questions 2-4 if you are not required to provide those attachments.
 
1.     Have you attached Forms 1,2,3,4, and 5 or their equivalent?                      YES (Mandatory)
2.     If you conducted sampling and analysis, have you attached the
laboratory analytical reports?                                                                              YES                NO                    NA
3.     If you checked box II, III, IV, or V in item D.2 of this Annual
Report, have you attached the first page of the
appropriate certifications?                                                                                   YES                NO                    NA
4.     Have you attached an explanation for each “NO” answer in
items E.1, E.2, E.5-E.7, E.9, E.10.c, F.1.b, F.2.a, F.2.c,
G.1, H.1-H.7, or J?                                                                                                 YES                NO                    NA
 
 ANNUAL REPORT CERTIFICATION
 I am duly authorized to sign reports required by the INDUSTRIAL ACTIVITIES STORM WATER GENERAL PERMIT (see Standard Provision C.9) and I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to ensure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those person directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
 
Printed Name:                                                                                                                                                  
 
Signature:                                                                                                           Date:                                     
 
Title:                                                                                                                                                                

DESCRIPTION OF BASIC ANALYTICAL PARAMETERS
 
The Industrial Activities Storm Water General Permit (General Permit) requires you to analyze storm water samples for at least four parameters. These are pH, Total Suspended Solids (TSS), Specific Conductance (SC),and Total Organic Carbon (TOC). Oil and Grease (O&G) may be substituted for TOC. In addition, you must monitor for any other pollutants which you believe to be present in your storm water discharge as a result of industrial activity and analytical parameters listed in Table D of the General Permit. There are no numeric limitations for the parameters you test for.
 
The four parameters which the General Permit requires to be tested are considered indicator parameters. In other words, regardless of what type of facility you operate, these parameters are nonspecific and general enough to usually provide some indication whether pollutants are present in your storm water discharge. The following briefly explains what each of these parameters mean:
 
pH is a numeric measure of the hydrogen-ion concentration. The neutral, or acceptable, range is within 6.5 to 8.5. At values less than 6.5, the water is considered acidic; above 8.5 it is considered alkaline or basic. An example of an acidic substance is vinegar, and a alkaline or basic substance is liquid antacid. Pure rainfall tends to have a pH of a little less than 7. There may be sources of materials or industrial activities which could increase or decrease the pH of your storm water discharge. If the pH levels of your storm water discharge are high or low, you should conduct a thorough evaluation of all potential pollutant sources at your site.
                                                                                                               
Total Suspended Solids (TSS) is a measure of the undissolved solids that are present in your storm water discharge. Sources of TSS include sediment from erosion of exposed land, and dirt from impervious (i.e. paved) areas. Sediment by itself can be very toxic to aquatic life because it covers feeding and breeding grounds, and can smother organisms living on the bottom of a water body. Toxic chemicals and other pollutants also adhere to sediment particles. This provides a medium by which toxic or other pollutants end up in our water ways and ultimately in human and aquatic life. TSS levels vary in runoff from undisturbed land. It has been shown that TSS levels increase significantly due to land development.
 
Specific Conductance (SC) is a numerical expression of the ability of the water to carry an electric current. SC can be used to assess the degree of mineralization, salinity, or estimate the total dissolved solids concentration of a water sample. Because of air pollution, most rain water has a SC a little above zero. A high SC could affect the usability of waters for drinking, irrigation, and other commercial or industrial use.
 
Total Organic Carbon (TOC) is a measure of the total organic matter present in water. (All organic matter contains carbon) This test is sensitive and able to detect small concentrations of organic matter. Organic matter is naturally occurring in animals, plants, and man. Organic matter may also be man made (so called synthetic organics). Synthetic organics include pesticides, fuels, solvents, and paints.   Natural organic matter utilizes the oxygen in a receiving water to biodegrade. Too much organic matter could place a significant oxygen demand on the water, and possibly impact its quality. Synthetic organics either do not biodegrade or biodegrade very slowly. Synthetic organics are a source of toxic chemicals that can have adverse affects at very low concentrations. Some of these chemicals bioaccumulate in aquatic life. If your levels of TOC are high, you should evaluate all sources of natural or synthetic organics you may use at your site.
 
Oil and Grease (O&G) is a measure of the amount of oil and grease present in your storm water discharge. At very low concentrations, O&G can cause a sheen (that floating "rainbow") on the surface of water (1 qt. of oil can pollute 250,000 gallons of water). O&G can adversely affect aquatic life and create unsightly floating material and film on water, thus making it undrinkable. Sources of O&G include maintenance shops, vehicles, machines and roadways.